Answers to frequently asked questions
What type of event can I hold at The Oaks?
As a facility-only event venue, we're open to many types of events -- reunions, receptions, showers, business meetings, parties, corporate trainings, and more. The only exception is wedding ceremonies; since we're on church grounds, any weddings taking place here need to be performed by the church's rector.
How much space do you have available?
We have an event hall, an atrium, a patio, a conference room, and a full-service kitchen. These spaces can be rented separately or together, depending on the type of event and date/time of the event. We do not book simultaneous events in the event hall, the atrium, the patio, or the kitchen to ensure that each rental party has their own space. We reserve the right to book simultaneous events in the aforementioned spaces and in the conference room, as the conference room is a separate space that does not come with kitchen use.
Overall, we have more than 3,000 square feet of rentable spaces.
What comes with the rental of the spaces?
It depends what space(s) you rent.
We're a facility-only venue, which means we solely provide the spaces, tables, and chairs. We also offer WiFi, a projector, and portable Bluetooth speakers if desired, included with our rates. We do not have linens or chair covers, and we do not provide additional services such as event planning, décor, catering, or bartenders/servers. You will be responsible for detailed set-up and clean-up.
We will set up your requested tables and chairs ahead of time, and we offer an optional cleaning service starting at $100.
If you rent the larger spaces, the spaces, tables and chairs, and light kitchen use (sinks, microwave, small appliances, fridge/freezer) are included.
For an additional fee plus an additional security deposit, you can heavily use the kitchen (range, oven, warming oven, dishwasher, washer/dryer, etc.).
If you rent the smaller space -- the conference room -- just the space and tables and chairs are included. The spaces and appliances -- if applicable -- must be returned to the way you found them before you leave.
How many tables and chairs are available with the rental of your larger spaces, and what are the tables' dimensions?
We have fifteen round tables that are five feet in diameter and twelve rectangular tables that are six feet long. We have approximately 150 chairs.
How much does it cost to rent the spaces?
It depends what space(s) you rent and for how long. Our lowest minimum fee is $25 an hour (minimum of two hours) for our conference room, and our highest minimum fee is $200 an hour (minimum of two hours) for our event hall, atrium, patio, and kitchen on weekends (Fridays through Sundays). We charge an additional fee for heavy kitchen use. We also charge a standard refundable security deposit and a refundable key deposit.
Do you charge for set-up and clean-up time?
We offer three hours of set-up time free of charge for all events. Set-up time beyond three hours is $25 an hour. Clean-up time is unlimited, within reason, and must be agreed upon prior to your event. We offer an optional cleaning service starting at $100, which must also be agreed upon prior to your event.
Do you offer any discounts?
We only offer discounts to the following groups --
Active St. Mark's Episcopal Church parishioners + their immediate family members (children, parents, grandchildren, grandparents, and siblings)
Active St. Francis Episcopal Church parishioners + their immediate family members (children, parents, grandchildren, grandparents, and siblings)
If you believe you're a member of one of the aforementioned groups, please click here. Please note that those eligible for discounts will still have to pay refundable deposits and for cleaning service if desired.
Can I serve alcohol at my event at The Oaks?
Yes, with a few caveats --
You must follow St. Mark's Episcopal Church's Alcohol Policy, available here.
You must provide us proof of special event liability insurance to serve alcohol. You can obtain special event liability insurance from various insurance carriers for between $100 and $200 total.
How can I view the spaces?
Photos and videos are available in our gallery here and on our social media pages, linked in our header. A floor plan of our rentable spaces is below. If you'd like to tour our spaces in person, please click here.
How do I book the spaces?
Contact us via email at firstname.lastname@example.org or via call/text at 813-540-2584.